Microsoft Visio Licensing: Comparing Visio Pro 2021 and Visio Standard 2021

Microsoft Visio 2021

What is Visio?

Microsoft Visio 2021 is a diagramming software developed by Microsoft that enables users to create a wide range of visual diagrams. It offers various types of diagrams, including flowcharts, organizational charts, building plans, floor plans, data flow diagrams, process flow diagrams, business process models, swimlane diagrams, 3D maps, and more. Visio is available as an add-on to the Microsoft Office suite. The latest version, Visio 2021, provides two editions: Visio Standard 2021 and Visio Professional 2021.

Compare Microsoft Visio license options

Microsoft Visio offers two license options: Visio Professional 2021 and Visio Standard 2021. Here’s a comparison of their features and prices:

Visio Professional 2021:

  • Price: $239.99 (one-time purchase)
  • Create professional diagrams easily using pre-made templates and shapes.
  • Build and validate diagrams that adhere to industry standards such as BPMN 2.0 and UML 2.5.
  • Use touch-enabled devices to draw and take notes naturally with your finger or pen.
  • Create visualizations of databases using built-in database model diagrams.
  • Collaborate with others by adding and replying to comments directly within Visio.
  • Link diagrams to live data from internal and external sources.
  • Create professional diagrams easily with ready-made templates and shapes.
  • Build and validate diagrams that support industry standards, including BPMN 2.0 and UML 2.5
  • Use your finger or pen to draw and take notes naturally on touch-enabled devices.
  • Create database visualizations using built-in database model diagrams.
  • Collaborate with others by adding and replying to comments within Visio.
  • Link diagrams to live data from internal and external sources

Visio Standard 2021:

  • Price: $109.99 (one-time purchase)
  • Create professional diagrams easily with ready-made templates and shapes.
  • Get started quickly with a user-friendly Office-like experience.
  • Use touch-enabled devices to draw and take notes naturally with your finger or pen.
  • Create visualizations of databases using built-in database model diagrams.
  • Collaborate with others by adding and replying to comments directly within Visio.
  • Upgrading to the Professional version is possible at any time.
  • Create professional diagrams easily with ready-made templates and shapes.
  • Get started quickly with a familiar Office-like experience
    Use your finger or pen to draw and take notes naturally on touch-enabled devices.
  • Create database visualizations using built-in database model diagrams.
  • Collaborate with others by adding and replying to comments directly within Visio.
  • If you want to upgrade to Pro version, you can do it anytime.

Visio's History:

Visio has a rich history that dates back to the 1990s when it was originally developed by Shapeware Corp. The first version, Visio 1.0, was released in 1992 and quickly gained recognition. In 1995, the company changed its name to Visio Corp. In the year 2000, Microsoft acquired Visio and incorporated it into the MS Office family. Despite this integration, Visio and MS Project have always been separate products, requiring individual purchases, distinct from the MS Office Suite packages.

Usage of Visio:

Visio finds applications in various settings where professional-looking diagrams are needed. While hand-drawn diagrams or basic diagram functions in MS Word may suffice for some, Visio is preferred for its ability to create visually appealing diagrams. It caters to a wide range of purposes such as presentations, reports, audits, building plans, floor plans, documentation, and process modeling. Visio offers a comprehensive library of shapes and symbols specifically designed for different diagram types. These symbols are widely used across fields for diverse purposes.

Visio File Formats:

As of 2013, Visio utilizes the VSDX and VSDM file formats, which are based on the Open Packaging Conventions standard. These formats consist of a collection of XML files contained within a Zip file. The only difference between VSDX and VSDM files is that VSDM files can include macros.

Creating Diagrams in Visio:

To create a diagram in Visio, you first need to determine the purpose of the diagram and gather the relevant details. Then, select the appropriate template for the chart type you want to create. Visio offers a wide range of templates to choose from. Once you have the template, you can drag and connect shapes and symbols to represent the items and their flow. Visio provides an extensive collection of shapes and symbols, and you can even import your own if needed. Finally, add labels and text to the shapes and review the diagram to ensure accuracy and completeness. Visio also offers additional tips and features to enhance the diagramming process, such as the use of stencils and the ability to import data from MS Excel or Access.

An Alternative to Visio: Lucidchart

If you are looking for a free and excellent alternative to Visio, you can consider Lucidchart. Lucidchart is a web-based diagramming tool that offers similar functionalities to Microsoft Visio 2021. It allows for cloud-based real-time collaboration, and you can import, view, and edit Visio files within Lucidchart. Lucidchart is also compatible with Mac computers, providing an accessible and powerful diagramming solution.

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